Faculty sites, department micro-sites, research groups, student societies and the admissions funnel: a university's web estate sprawls across teams and decades. Maintena pairs round-the-clock AI monitoring with vetted Priority Pro Success Managers, real software specialists, to watch every site and tell each owner, in plain English, exactly what needs attention, and to help your teams act before anyone else notices.
Built for decentralised estates • Security & accessibility aware • Admissions-ready performance • One contract, one team
Campus web estate
University · 218 sites
Dormant site, live risk
A 2021 conference micro-site is injecting SEO spam. Take it down or patch it: we'll show you where.
Alert · peak-season watch
"Prospectus load time held under 1.3s through clearing day."
One
Console for the whole estate
Live
CVE scan on every site
24/7
Uptime through peak season
Per-site
Reports each owner can act on
It happened one department, one project and one society at a time. Now the estate is enormous, decentralised and impossible to watch by hand, with the admissions funnel and the institution's reputation riding on it.
Faculties, departments, research groups, labs, conferences and student societies each spin up their own site. Hundreds of them accumulate over decades, and no single team knows how many are even still live.
A micro-site built for one conference or grant, then forgotten, still online years later, running plugins nobody has patched since. Each one is an open door that central IT cannot even see.
University domains are high-value targets for SEO-spam injection, crypto-mining, malware and credential phishing. One weak departmental micro-site can drag the reputation of the entire domain down with it.
During application deadlines, decision days and clearing, a slow or offline prospectus is not an inconvenience: it is lost enrolments and lost revenue, at the exact moment traffic peaks.
Legal duties to students with disabilities apply to the whole estate, not just the flagship homepage. That obligation is impossible to meet on sites you cannot find, let alone review.
Central web and IT teams are held responsible for sites owned and edited by faculties they have no authority over, expected to protect an estate they can neither see nor govern.
Maintena brings the whole estate into one view and watches it continuously, turning a sprawling, invisible risk into a ranked, actionable list that distributed teams can actually work through.
Bring every connected site, every faculty, department, lab and society, under a single pane of glass, with cross-site benchmarking that surfaces the riskiest and most outdated sites first.
Each site's exact plugin, theme and core versions are checked against a live vulnerability database, so the forgotten conference site running a 2019 plugin is flagged before an attacker finds it.
Google Lighthouse and Core Web Vitals on desktop and mobile keep the prospectus and application pages fast when it matters most, through peak admissions traffic.
24/7 reachability checks with instant alerts protect the admissions funnel during deadlines, decision days and clearing; you hear about an outage in minutes, not from an anxious applicant.
Automatic screenshots catch injected spam, defacement and broken layouts across the estate: the SEO-spam attack on a dormant micro-site is spotted before it poisons the whole domain.
Plain-English reports per site mean distributed owners see what needs doing without central IT chasing them, and central teams keep the portfolio-wide view for governance.
A university's web traffic is never flat. It sits quiet for months, then spikes hard and predictably: results day, clearing, open days, the application deadline, enrolment. The estate carries its heaviest load at the precise moments the stakes are highest, and a slow prospectus or a stalled apply page on one of those days is counted in students you lose, not page views you miss.
Clearing turns one afternoon into a year of enrolment.
Tens of thousands of prospective students hit the prospectus and clearing pages at once, each deciding in minutes. If the site slows or stalls, they move on to the next university, and you never see the applications you lost.
The single biggest traffic day of the year. Tens of thousands refresh the prospectus and clearing pages at once, choosing where to spend the next three years in the space of an afternoon.
New and returning students all log in inside the same fortnight. Registration, timetables and welcome pages have to hold up under a concentrated, unforgiving load.
Prospective students and parents open course pages on their phones, often standing on campus. A slow or broken page here quietly costs you applications you will never count.
The UCAS deadline funnels a whole term of interest into a few final days. The course finder and the apply journey carry the year's recruitment in a single week.
Timetable releases, exam results and fee deadlines each send a wave of students to the same page at the same minute. Predictable in the calendar, brutal in the load.
Three ways to bring your whole estate under one accountable team, each run by vetted Priority Pro Success Managers. Engagements are bought by arrangement, so everything is scoped to you before you commit.
Up to 5 sites
For an institution or a single faculty running a focused estate of up to five sites. A team of vetted Priority Pro Success Managers takes ownership, with everything listed here included as standard.
Everything included. No usage caps, no add-on invoices.
One predictable monthly fee, in place of a room full of vendors and retainers.
Everything in Tier One, at greater scale
Plus, for larger estates
Up to 25 sites
Our most-chosen engagement, for estates of up to 25 sites across faculties, departments and campaigns. The same Priority Pro coverage, scaled to a larger estate, with everything included.
Everything included. No usage caps, no add-on invoices.
26+ sites, bespoke
For universities running large, sprawling estates beyond 25 sites. The same Priority Pro coverage, scoped and quoted around your governance, data residency and SLA requirements across every faculty.
Priced to your estate. We build the proposal with you: one contract, one accountable team.
Everything in Tier Two, plus for bespoke estates
Cover a 25-site estate on your own and the invoices arrive from every direction, each with its own add-ons. Here is the stack Maintena folds into one flat monthly fee.
Eight to ten vendors and agencies. Variable bills. No one accountable.
Web specialists across faculties (2–3 FTE)
from $24,000/mo
Enough people to actually cover 25 sites
Hidden: Recruitment, plus cover for leave and churn
Security monitoring & response
from $2,800/mo
Enterprise scanning, plus someone to act on it
Hidden: Per-incident emergency callout fees
Uptime & performance monitoring
from $850/mo
Enterprise checks across every site
Hidden: Overage charges as sites and checks grow
SSL & domain management
from $500/mo
Certificates and renewals across a sprawling estate
Hidden: Emergency re-issue fees when one lapses
Accessibility auditing & remediation
from $3,000/mo
A legal duty: tooling plus fixing what it finds
Hidden: Per-page remediation billed on top
Analytics & BI dashboards
from $1,400/mo
Enterprise seats and setup
Hidden: Per-seat pricing that scales with your teams
Change & defacement detection
from $600/mo
Separate tooling, rarely joined up
Hidden: Setup and integration fees
Content production
from $3,500/mo
Writers for prospectus and page updates
Hidden: Per-piece rates for anything extra
Custom builds & development
from $5,000/mo
Day-rate developers for new pages and fixes
Hidden: "Out of scope" changes billed hourly
Backups & storage
from $350/mo
Offsite backups you can actually restore
Hidden: Restore fees, right when you need them most
Vendor & agency coordination
from $3,000/mo
Someone to manage the faculty agencies
Hidden: The finger-pointing when something breaks
Before a single add-on
and still no single accountable team
$45,000+ /mo
One team. One contract. Everything above, included.
Maintena folds that entire stack into one predictable fee from USD 19,990 a month, delivered by your vetted Priority Pro Success Managers. No overages, no emergency callout fees, and no vendor to chase.
Figures are illustrative market typicals for a 25-site higher-education estate; your exact mix will vary. The point is the shape: many vendors and variable add-ons, versus one predictable fee and one accountable team.
Every institution's estate is different: the number of sites, who owns them, and what you are accountable for. We build the engagement around yours: one contract, one accountable team.
Built for you if…
Whatever the size and shape of your estate, we will put together a tailored offering. No slides, just your sites and how we would bring them under one roof.
Custom builds are a Maintena offering. Through Build with Purpose, the same team can design and build a faculty site or an admissions micro-site from scratch, then hand it straight into monitored care with no gap.
Three engagements, all run by vetted Priority Pro Success Managers. Tier One covers up to 5 sites from USD 6,990 per month; Tier Two, our most-chosen, covers up to 25 sites from USD 19,990 per month; and Custom is scoped and quoted for larger estates beyond 25 sites. Every tier includes everything: unlimited requests, Pro-grade analytics and custom builds, with no usage caps. Engagements are bought by arrangement, so we agree the detail on a call before you commit, rather than through self-serve checkout.
Yes, a decentralised estate is precisely the case Maintena is built for. Each connected site gets its own health score, owner and report, while central teams keep a single portfolio-wide view. Faculties keep control; oversight becomes possible.
Each owner can receive plain-English reports for their own sites, so they know what needs attention without central IT chasing them. Enterprise engagements add role-based access so the right people see the right sites, nothing more.
Uptime monitoring plus Core Web Vitals and Lighthouse scoring keep a constant eye on the prospectus and application journey. If a page slows or goes down during a deadline or clearing, you are alerted within minutes.
Once connected, every site is inventoried in one console with its health, versions and last-changed status, so dormant, out-of-date and abandoned sites stop being invisible. Enterprise onboarding helps you bring the sprawling estate under coverage in the first place.
Scheduled reporting gives you an evidence trail over time, and enterprise engagements are scoped around your specific obligations, including accessibility and standards work handled with a dedicated specialist, and data-residency arrangements written into the contract.
The agent reads site health and metadata only, over a secure connection: it never touches page content, student records or research data. Access is scoped, with role-based permissions and audit trails available on enterprise engagements.
Tell us how your web estate is structured and we'll come back with a tailored proposal, scoped to your sites, your owners and your obligations.